How to Run a Book Fair

A successful fair requires thought, planning and promotion.

Planning Your Book Fair

The harder we work together at it the more successful the fair will be. We will help you in any way we can. Set out below is a step-by-step guide that will help you achieve the goal of running a successful event.

Book a Fair

Obviously the first step is to book a fair. This can be done by phone, email or filling out this form. We need some notice to pick and pack your fair and send out promotional material so suggest that you contact us as soon as you have sorted out a date.

Keep in mind that if you are wanting to run a fair during the official book week to book early as it is a popular date and while we try to accommodate everyone it does get very busy. Generally the goal of a book fair is to promote literacy and raise much needed funds and resources for the library / school.

To achieve this we need to build anticipation, interest, excitement and most importantly participation.

Start the build up by placing our ready made ads in your school newsletter a couple of weeks before the official start of the fair. We can also provide information on the hot sellers and bargain buys to wet their appetite. Another way to generate interest is to set up a display of books that we will be selling at the fair. This pack of hot sellers can be sent out in time to match the ads for the fair.

There are many options available to generate excitement at the fair. Here are a couple of tried and tested ideas that always work.

  • Costume Parade – children dress up as their favourite book character or dress up in accordance with the years theme for book week.
  • Art Competiton – children create a work of art relating to a theme.
  • Colouring in competition – works well with the younger year levels.

We are more than happy to provide gift vouchers as prizes.

The book fair is like running a business for a week. To generate sales you need customers! Send invitations to all the school community.

Teachers and all general staff should be invited to attend the fair. Send parents an invitation in the newsletter. Announce the fair dates at a general school assembly. Place the ads in the school newsletter. Place advertising banners and posters around the school – In the office, tuck shop, school billboard etc. It all helps to build an awareness that hopefully turns into sales. Many schools run a special night session for working parents to attend or a ‘grandparents day’ where they come to the fair, have a cuppa and time permitting might read a book to the grand kids.

HOW MUCH COMMISSION WILL MY SCHOOL RECEIVE ?

If your school sells over $1,000 you take your commission as either:

  • 30% of your sales if you choose to redeem in books, or;
  • 25% of your sales if you choose to redeem in cash. If your school sells under $1,000;
  • 20% of your sales redeemed in books or cash.

HOW DO I REDEEM THE COMMISSION ?

Commission in books can be taken on the full RRP price of those books from:

  • Books in the Book Fair
  • Warehouse Stock – organise a visit to our showroom / warehouse
  • Via our Online Store.
Our COVID19 Protection Procedures

We take the current pandemic very seriously. Our delivery vehicles are cleaned before each visit to a school or child care centre. Our drivers use hand sanitiser before and after each visit and log in at your office before unloading the books. The mobile book cases are thoroughly cleaned with an industrial cleaning agent before and after each book fair. All books are unpacked after each book fair and quarantined for 7 days before being put back on our shelves for recirculation.

For all information relating to ONLINE BOOK FAIRS PLEASE CLICK HERE

We will speak to you in the weeks leading up to your Book Fair to confirm a drop off time. We do our very best (subject to availability) to arrange a time that suits you. If possible, it is best arranged at a time that you are available to meet with our representative to set up the Book Fair.

Yes, we supply easy to use, portable tap and go EFTPOS machines with our Book Fairs.

Yes, we supply easy to use, portable tap and go EFTPOS machines with our Book Fairs.

Our Book Fairs involve minimal paperwork. You will need to fill out the book fair commission summary (highlighted as a link) at the completion of your Book Fair. If you would like to allow your students to reorder items that you have sold out of in the Fair you will also need to let us know which items and how many. These orders are best done via email or text message at the end of each day (and we try to deliver these orders / top ups the next day or as needed.)

We have a huge range of books that can be included in your Book Fair. Our books are sourced from publishers both in Australia and overseas. The books are all discounted in price and represent fantastic value. Books start at a crazy $2.00. click here to view our current range of titles (book fair range button). Full price books can be ordered through our online store and will be delivered separately.

Yes they can! We have all the titles available for easy ordering on our website. Parents can login under the schools name and order and pay for the books online. These books will be delivered to the school daily with the individual students order separately packed and name and class details clearly marked.

Generally, most Book Fairs run for approximately 1 week. Depending upon availability, and your requirements, Book Fairs may be longer or shorter. Please discuss your requirements with us at the time of booking. Commission Structure

Yes, we provide Wish Lists with our Book Fairs. These forms have credit card details on the back which is handy for parents to fill in and send back with their child for payment if they are unable to attend the fair themselves

Yes we do! Click here to view / download / print our posters, colouring competition, invitations and much more. We will also deliver large a A1 size poster to advertise your fair

The majority of items in our Book Fairs can be re-ordered. Some items may have a label indicating that they are the last copy and cannot be re ordered. In the case of these items, unfortunately re-ordering is not possible.

Mobile Book Cabinets – How Many?
This depends on a number of factors – the availability of trolleys, how many children you have at your school and the approximate size of your Book Fair as well as the physical space that you have available for the cabinets. This will be discussed with you before your Book Fair.

Boxes
All book fairs will have some books packed into boxes for unpacking. Some items are too large for the cabinets, especially the activity books which can be displayed on tables or the tops of the mobile cabinets.

If your school sells over $1,000 you take your commission as either:

  • 30% of your sales if you choose to redeem in books, or;
  • 25% of your sales if you choose to redeem in cash. If your school sells under $1,000:
  • 20% of your sales redeemed in books or cash.

BOOKS

Commission in books (30%) can be taken based on the price of those books from:

  • Books at the Book Fair
  • Warehouse Stock – organise a visit to our showroom / warehouse
  • Via our Online Store.

If you’d like to reserve some commission to spend at a later date, please do! There is no need to take books just to make up the commission total. We have books arriving almost every week and you can visit our warehouse or online store anytime to spend the balance.

CASH

The receipting of cash commission is treated differently from school to school. Please ask your finance / office person to contact us to discuss further.

BOOKS + CASH

If you’d like a split commission we have provided an example of how to calculate it on the back of the Commission Summary form. Please call / email us if you have any queries.

This depends on the size and layout of the stairs. We do have a ramp allowing us to move the trolleys up some smaller sets of stairs. If this applies to you, please let us know so that we can make appropriate arrangements.

We are happy to accept returns for damaged goods within a 14 day time frame. You will be offered a full refund or the opportunity to choose another book to the same value. If the book is faulty we will organise a return free of charge. Please email admin@thebookwarehouse.com.au to organise a return.

This depends on the size and layout of the stairs. We do have a ramp allowing us to move the trolleys up some smaller sets of stairs. If this applies to you, please let us know so that we can make appropriate arrangements.

If you have any other queries we are only an email or a phone call away.